AP Outsourcing: Increase Operational Efficiency and Reduce Cost
Imagine reducing your Accounts Payable processing expense without capital investment while gaining better control over the entire process. When you outsource the functions of your A/P department to us, that’s exactly what happens.
Our accounts payable solution can reduce the costs of AP processing by up to 40% while providing data for Spend Analysis. We provide your business with imaging and workflow tools to better manage your days payable outstanding (DPO) and enable you to realize early payment discounts by processing your account payable invoices faster. Our automated invoice data capture eliminates exceptions caused by data entry errors, and our vendor portal saves our clients an average of 20% in departmental labor expense by allowing their vendors to perform self-service inquiries of invoice and payment status. CTP’s proven and innovative solutions will put your department back to work on the business instead of managing mountains of paper.
We can help you manage your Accounts Payable department with:
- Invoice Receive & Processing
- Invoice Approvals & PO Matching
- Payment Processing
- Vendor Inquiry Management
- Tax/Accounting integration
A streamlined AP workflow eliminates internal manual and/or email approval processing, paperwork, equipment, & supplies. Take advantage of CTP’s dedicated, secure systems to handle it for you, with more reliability and faster turnaround.
Web-Based Control
Based on your business rules, we provide you with a web-based control panel that lets you monitor your entire operation in any way you see fit. We integrate with your system electronically through file exchanges. Our system provides granular control access based on user authorization roles..
Back Office Control
Our solutions are geared toward helping you improve the operations of your financial back office. Our program is capable of scanning and storing documents, bridging and interfacing with numerous accounting systems, ensuring controls are met, automatically merging and error-checking data, ability to filter out duplicate invoices, monitoring AP spend on an individual vendor basis.
Tax and Business Regulation Compliance
CTP works with national accounting firms and corporations themselves to provide comprehensive tax payment processing for sales and use tax, property tax, telecom tax and business regulation and license fees. We handle these payments and provide you with online monitoring tools, allowing you to work collaboratively with your internal accounting group, treasury group or CPA firm.
Vendor Portal & Electronic Invoicing
Our Vendor Portal provides a single point of entry to allow our clients’ suppliers to view document status. Vendors can self-register within the system or if preferred, registration can be managed by our clients.
This vendor portal includes a ‘supplier snapshot’ dashboard displaying summary data and status for:
- Invoices approval status
- Credit/Debit memos
- Payments completed
This allows your suppliers to validate document content and understand where invoices are in the AP process and reduce our clients’ vendor support services costs.
CTP Manages It All
By transferring your labor-intensive mail room administration functions to CTP we can leverage a network of 30+ North American operating centers to process all inbound invoices within established turnaround times and quality levels—guaranteed.
We are available to review, assess and identify solutions and best practices that can improve your AP process. Schedule your consultation to get started.