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CTP Business Solutions
Improve Cash Flow Outsource Accounts Receivables AP Accounts Payable Online or Outsource Managing, Monitor & Warehouse Business Forms Custom AP AR Business Form Solutions

Straight Talk
























Straight Talk

Everyone talks a good game. But what happens when the realities of business collide with promises?

CTP has been successful for the past 20 years because we've listened to what our customers really need and have built services and products that really deliver on the promise of outsourcing. Our solutions are aimed at concrete business concerns and they're effective because we're committed to delivering concrete solutions with proven results. We understand that cost savings come not only from hard costs such as supplies, but from being able to reallocate people within your business.

So how does outsourcing to CTP really work? Here's what a complete program would look like.

Complete A/R & Collections Solution

Complete Accounts Payable Solution

Complete Print Management Solution

In this example, everything is deployed simultaneously, allowing you to handle all customers, no matter their capability. You can use our web-based control panel to allow your A/P department to manage Payables, or you can outsource your entire A/P department to us. This is an example of the latter. In this example, we handle the warehousing, printing and distribution of all your internal forms and documents.

Print-and-mail


We handle the printing and mailing of your invoices, taking advantage of:
  • Consolidation of multiple invoices/statements.
  • Adding insert selectively.
  • Dynamic discounting.
  • Automatic householding.

Print-and-mail


Using your data and design, we print and mail your payments on secure check stock:
  • Next Day Mailing
  • Custom Audit Reports
  • Confirmation Emails
  • Postage Discounts

Web-Enabled Control Panel


You have complete control over your inventory:
  • See current inventory levels.
  • Automatically-applied business rules.
  • Order more, subject to any business rules you’d like.
  • Reports supplied enable proactive decisions on economic ordering.
  • Identify slow moving/obsolete documents.
  • Eliminate stock-outs.

Electronic

We support many invoicing and collection options:
  • Statement/invoice replication.
  • Electronic delivery of statements/invoices.
  • One-time payments.
  • Electronic triggering of recurring payments.

Electronic

We support many payment options:
  • ACH payments as a standalone item or in combination to print and mail checks.
  • InvoiceWorks – electronic invoice and payment hosted application.

Web-Enabled Ordering

You can grant access to our ordering system to anyone.
  • Visual digital catalog, with complete specifications and unit of issue.
  • Complete business rule control, such as require manager’s approval for min/max order quantities.

Payments

Your customers can pay in many different ways:
  • Online: puts money in your balance sheet faster than any other option.
  • Lockbox.
  • Mail.
  • ACH.

Data Archiving

We store and manage your information for you:
  • Complete Back office AP Services.
  • Managed document Receipt and scanning.
  • Data and Record Matching.
  • Invoice payment remittance and tracking.

Warehouse Fulfillment and Billing/Shipping

You have complete control over fulfillment and shipping:
  • Automatically manage shipping logistics.
  • Pre-populate shipping addresses.
  • Our system assigns unique control numbers which carry forward to monthly summary invoices.
  • Control allocation to your own cost centers.

Lockbox Processing

We can handle the entire lockbox process, freeing your people from having to manage it:
  • Save time.
  • Highly secure.

Additional Services

To round out our services:
  • Accounts Payable review.
  • Tax recovery/consulting.
  • Royalty overpayment review.

Reporting

You have oversight into all aspects of your operation:
  • Cost center usage.
  • Order tracking.
  • Backorders.
  • Inventory levels.
  • Open orders.
  • Pending orders.


How does outsourcing really save money?

Real Cost Savings for Receivables

Real Cost Savings for Payables

Real Cost Savings for Print Management

The average cost of mailing an invoice is at least 75¢. CTP has been proven to be able to bring your average cost down to 50¢, depending on monthly volume. The average cost of printing and distributing a payroll check in-house is at least $1.75 – $2.50 per item, not including postage or shipping costs. CTP has been proven to reduce that to an average of 50¢, depending on monthly volume.
Approximately 80% of the cost of a printed document occurs in the processing and handling of the document.  Discovering cost savings hidden in the 80% is where we come in.  We will ask the questions and take the time to understand how the document is used and through analysis and document re-engineering we can reduce the true and total cost of using the document.
The average time it takes for a customer to receive an invoice is 6-8 days. CTP is able to reduce that to 2-3 days. Research shows that customers pay more quickly as a result. Decrease in staff hours needed to produce non revenue yielding tasks. Staff can focus on core A/P processes rather than printing and distribution of payments. No need to buy forms, paper or additional equipment to create and mail invoices.
You can either eliminate or significantly reduce the cost required to maintain your own infrastructure for processing invoices. CTP handles everything, including maintaining redundant locations to prevent disruptions in cash flow from fire, vandalism or technical problems. You can either eliminate or significantly reduce the cost required to maintain your own infrastructure for processing checks. CTP handles everything, including maintaining redundant locations to prevent disruptions in cash flow from fire, vandalism or technical problems. Standardization and consolidation of printed documents will streamline processes and reduce costs.
CTP handles remittance and collection as an integral part of the A/R process. You can mix electronic and print-and-mail. We even allow customers to pay by email or fax. No need to guess which documents should be delivered electronically, and it reduces your infrastructure cost incurred by fax or email servers. CTP’s InvoiceWorks system yields 50% - 75% reduction in A/P effort. InvoiceWorks enhances relationships between A/P and customers. Our goal is to eliminate the need for printed documents. We seek ways to migration to print-on-demand and electronic forms. 
All documents printed, mailed, faxed or delivered electronically can be archived. CTP can host the archive, or we can return each document to your own document management system. All documents printed, mailed, faxed or delivered electronically can be archived. CTP can host the archive, or we can return each document to your own document management system. Establish print management controls will give a clear road map on how each and every document will be identified and managed.
People in your A/R department can be reallocated to different tasks throughout your company. No need to handle form purchases, working with printers, stuffing envelopes and mail room handling of documents. People in your A/P department can be reallocated to different tasks throughout your company. No need to handle form purchases, working with printers, stuffing envelopes and mail room. Streamline order entry will reduce ordering time increase accuracy.
Your A/R is instantly more efficient and reliable. This translates into greater trust from your customers. Your A/P is instantly more efficient and reliable. This translates into greater trust from your customers.


We maintain compliance with PCI/DSS and HIPAA, and we’re ISO 9002 certified. That means more of your customers can take advantage of faster payment methods. Compliance with Sarbanes Oxley and SaS 70 Certification.


Our systems are tuned for quality. CTP uses high quality paper, forms and envelopes, ensuring that all information is readable by automated equipment. Our systems are tuned for quality. CTP uses high quality paper, checks and envelopes, ensuring that all information is readable by automated equipment.


Converting customer to electronic billing reduces additional cost for forms, paper and postage. Combining ACH with print and mail reduces additional cost for forms, paper and postage.


With customer paying on line reduces customer service FTE. Print and Mail, InvoiceWorks and Post Audit Recovery work in harmony to make Accounts Payable more efficient and profitable.


No need to buy forms, paper or additional equipment to create and mail invoices. No need to buy forms, paper or additional equipment to create and mail checks.


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