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Businesses outsource check printing and distribution will improve security and lower expenses associated with handling this non-core business function in-house. Time and labor, materials, equipment, supplies and space to store and operate print functions are critical cost factors in the decision to outsource. CTP’’s check printing and distribution solution offers the opportunity to drive costs down from 20-30% while enhancing the quality and security necessary to produce checks.
UNPARALLELED SECURITY
Outsourcing Solves These Business Challenges
• Inefficient Print and Mail Processes
• Inability to Reconcile Data from File Receipt to Mailing
• Lack of In-house Automation
• Inability to Access Documents Online
• Inability to Receive Full Postal Discounts
• Unattractive and Illegible Documents
• Inability to Offer Customer/Product Specific Messaging
• Excessive Bank Reject Charges
• Difficulty Managing Inventory
• Maintaining a Secure Environment
• Maintaining Security – Documents, Building, Personnel, Processes
Customizing Check Processing
CTP’s Check Printing and Distribution solution offers customized check processing for all types of checks. CTP’s intuitive module driven solution tracks each check, documents and reconciled each print run. All checks are electronically balanced, measured against a manifest, and checked for excellence in MICR quality.
The CTP Check Printing and Distribution process also includes royalty check processing. CTP can accommodate anywhere from one to 100+ pages for royalty statements. The process includes generation and production of multiple documents in line, digitally printing both the statement and the check. In addition, CTP’s solution accommodates rebate and refund checks
Finally, each check can be viewed and approved electronically prior to printing through CheckSeal’s online web portal - document DNA™.
The CTP Check Printing and Distribution
CTP’s Check Printing and Distribution Process ensures the proper controls are in place and will address your concerns from transition, to signature plates, special handling and cost.
Print
• Document Composition Services to Improve Document Look and Feel
• Invoices, Statements, Payroll Checks, A/P Checks, Rebate Checks, Collection Letters, Attachments and More
• Complete Reconciliation Process
• Automated House Holding, Selective Inserting and Electronic “Check Pull” Process
• Dynamic Message Integration
• Electronic Reconciliation from Receipt of File through Mail
• Accuracy in MICR Readabiliy
• Electronic Inventory Management System and Separate, Locked Area for Sensitive Documents
Mail
• Postage Savings through Mail Presort
• Address Correction and Standardization
• Automated Distribution and Mail Tracking
• Planet Code
• Certified With and Without Receipt
• Certificate of Mailing
• Clippership Distribution (FedEx, UPS, DHL, etc.)
Document DNA™
• Repository for Attachments to Printed Documents (proof of delivery, invoices, statements, checks)
• ePresentment of Documents to Clients
• Online Viewing of Printed and Supporting Documents
• Online Proofing of Specified Checks
• Electronic Reporting for Manifests, Tracking Documents
Check Printing Imaging & Data Capture
• Scan All Attachments (proof of delivery, signature cards, checks)
• Index All Scanned Documents
• Online Storage of Images for Viewing and Pulls for Printing Key Features
• Piece Level Identification for Tracking and Reconciliation
• Electronic Manifest Reconciliation Process
• Electronic Notification and Reporting
• Electronic Pull Process
• Enhanced Security Pressure Seal Check Stock
• Electronic File to Upload to Customer’s Payroll System
• Integrated, Dynamic Messages
• State-of-the-Art Composition Tool
• CTP’s Integrated Document Manufacturing Facility (IDMF)
• Viewing and Approval Capabilities with CTP’s document DNA
• One-Stop Production Facility for Data Processing, Composition, Print, Insert, Presort, Mail and Distribution
• Expedited Delivery with USPS Postal One! Transportation System
• Automated Tracking and Distribution with Clippership Security
• Insertion Verification with 3 of 9 Barcode Technologies
• Piece Level Identification on Each Mail Piece
• Secure Environment for Sensitive Documents
• Security Features with Serialization, Security Markings, Toner Lock
• Physical and Environmental Security
• Personnel Security
• Data and Access Security
• Enhanced Regulatory Compliance (HIPAA, Sarbanes-Oxley)
The CTP CheckSeal Advantages
• Increased MICR Quality
• Reduction in Bank Rejects
• Increased Customer Satisfaction
• One-Stop Print, Mail, Image and ePresentment
• Improved Check Appearance
• Controlled Process via Electronic Reconciliation
• Complete Process Automation with Real Time Reporting
• Security Compliance
• Expedited Delivery
• Cost Savings Due to Presort Postage Discounts and Limited Bank Reject Fees
• Online Access to Exact Printed Images
• Maintain Regulatory Compliance
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