We handle version control, warehousing and ordering of your internal business forms, resulting in better consistency in design, higher print quality, and easier management. We bring our considerable economies of scale to bear, and we pass those savings on to you.
Approach
We’re not interested in simply quoting on printing. We’re interested in helping you achieve cost savings throughout your entire document management process, and we do that by working with you to shorten the paperflow of a document or eliminate it entirely.
When you outsource to us, we provide a performance report – a “report card” – on a regular basis. It shows you important cost savings, sales and inventory reduction achieved by outsourcing to us. We use it to ensure we continue to perform and as a chance to work with you to set new goals for further improvement.
Online Ordering and Inventory Control
Our secure, web-based control panel allows you to manage everything about your documents. Determine delivery times and routes, manage ordering access rights or check up on current inventory. Our system constantly monitors form usage and inventory levels, providing you the information you need to ensure the right balance between optimal production quantities and inventory levels. The result is reduced storage and paper costs.
Warehouse Distribution
We print and store your documents for you, providing you with several methods for ordering, managing versions of a particular form and doing releases of new versions. You can reclaim warehouse space, reallocate personnel currently dedicated to managing inventory, and reduce printing costs. Further, our just-in-time systems allow us to fill your orders with accuracy and speed. Our warehousing distribution network is designed to ensure your documents are delivered to the right place at the right time, every time.
Electronic Forms
We help our clients migrate from paper-based documents to print-on-demand documents to electronic documents. Using a Document Server, electronic forms can be sent to destinations such as Websites, email, fax, pager, voice and mobile device. We can also provide the hardware, software, and expertise to help you implement your own custom electronic forms system.
As a core service, we offer the option of storing digital copies of paper forms. Our systems are reliable, fast, accurate and secure, and provide all the benefits of digital storage, including lightning fast searching.
Tax Form Management
As much as 80% of tax form requests come from former employees. Each request results in an average of 3 phone calls, and as many as 17% of tax forms are returned due to incorrect address or expired mail forwarding. With statistics like those, it’s clear tax form management is ripe for cost savings.
We handle originals, reissues and corrections and warehousing. We can send W-2s to employees electronically, and can even report up-to-date and accurate data we receive from employees, data such as address and wage.
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