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| Document Inventory Management |
Inventory Control and Management Reports |
| Problem |
| Forms management is not my business, yet I spend a disproportionate amount of time keeping track of them. How can CTP help? |
| CTP Solutions |
 CTP knows inventory control is critical. So we monitor forms usage and inventory levels, while providing the information you need to ensure the right balance between optimal production quantities and inventory levels. The result is reduced forms and paper costs.
CTP offers a variety of reports:
Inventory Report
- Shows impact on inventory of all transaction by product number.
- Includes receipts, withdrawals, current quantity in stock, reorder levels, average monthly usage, inactivity and current value.
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Reorder Notice
- Generated automatically for review before making a decision to replenish inventory.
- Provides general forms specifications, past usage information, previous order history, current information and space for changes and approvals.
- All reorders are approved prior to production.
Location Cost Distribution
- Tracks and allocates department or location costs and enables location budget forecasting.
- Lists all withdrawals by locations for specification accounting period.
Inactive/Excessive Inventory
- List all products that have not been withdrawn in a specified number of months to enable an action plan to move inactive inventory.
Combined Ordering Report
We also provide two other important services:
- Document System Analysis
- Performance reporting
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Warehouse Distribution |
| Problem |
| I want my documents delivered to the right place at the right time. No excuses. How do I ensure that? |
| CTP Solutions |
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Nobody's perfect, but CTP comes closer than anyone. Our warehousing and distribution network has a 98.8% on-time delivery rate for warehouse released orders. Our services range from full custom distribution to pick-pack services and are tailored to meet your specific requirements with speed and accuracy. What's more, CTP serves the needs of multiple locations with no sacrifice of service levels.
The benefits are:  -
Completely or partial reduction of storeroom or warehouse expenses through just-in-time inventory methods.
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Reduction or redirection of personnel currently used to maintain and distribute inventory.
- Regaining of current space used for inventory.
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Reduction of time and costs associated with assessing inventory value and allocating cost to various departments or locations.
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CTP offers a wide variety of ways to requisition your forms from inventory:
- Internet/Web Enabled Ordering
- Fax
- Toll-free telephone
- Mail
- Email
- In person/on-site
A digital and/or hard copy product catalog is provided for all requisitioners. The catalog lists products by product number and product description to make ordering easy. |
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Document System Analysis |
| Problem |
| I would appreciate someone telling me where I can both increase savings and efficiency. |
| CTP Solutions |
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Document System Analysis is the cornerstone of an effective procurement, storage, distribution and usage program. With it, CTP can help you pinpoint those opportunities for cost savings and efficiency gains.
CTP starts a document system analysis by collecting all forms by user and location. As forms are collected, information on the annual usage and last purchase date is also gathered. CTP's forms analysis team reviews each form for ease of use, size, construction and function. This data is reviewed and a report of cost savings opportunities is created.
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Performance Rating |
| Problem |
| Can I track how the CTP Document Management Program is working? |
| CTP Solutions |
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At CTP, we provide detailed summaries that clearly explain the actions we've taken. You'll see cost savings as well as reduction in document obsolescence and forms usage, at a glance. You'll also see the savings you realize in the use, flow, distribution and production of forms.
Specifically, CTP's reports include:
- An inventory value
- A sales-to-date overview
- Discussion of cost savings actions
- Recommendations for the next reporting period
- Quarterly, semi-annual or annual report review
Results are measured in terms of:
- New forms designed/added to program
- Forms eliminated through systems research (obsolescence and/or outsourcing)
- Forms improved through redesign
- Forms consolidated through functional analysis
- Ordering processes improved through redesign
- Orders entered
- Overall dollar savings
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Web-Enabled Ordering |
| Problem |
| Many of my customers prefer to order from their computer. Can CTP make that a reality? |
| CTP Solutions |
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It's as easy as an interface. All your customers have to do is log-in with a secure password. Then they can order, distribute and manage all business documents from their computer. What's more, all parts of the document managing system can be viewed, including ordering and proofing business cards and letterhead.
CTP's Web Enabled Ordering Solution includes:
- Various levels of security.
- Orders can be sent to a manager for approval.
- Instant e-mail confirmations.
- Access to purchase history and all inventory management reports in real time.
- Digital custom catalog of all documents.
- Ship to multiple cost centers in a single entry.
- No duplicate data entry.
- Automatic generation of purchase orders and warehouse releases.
- Access to nationwide distribution and fulfillment.
- Complete custom stationary imprint programs.
- No setup charges in most applications
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| White Papers |
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| Outsourcing News |
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Business Processing
Success Stories |
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"CTP Solutions, the leading billing service provider, today announced the addition of an advanced data import tool which allows bill recipients to download billing data received from their supplier, directly into their accounting packages. "
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