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Documents are a vital component of your business. Like your most valuable assets, you store them and distribute them when needed. But managing your forms and printed material requires resources; resources better focused on your core competencies.
As global leaders in Information Management, CTP provides services tracking forms and printed material. CTP provides businesses with more than secure information management – we provide peace of mind.
Document Management Analysis is the cornerstone of an effective procurement, storage, distribution and usage program in all company literature, forms and business documents. With it, CTP can help you pinpoint those opportunities for cost savings and efficiency gains.
CTP starts a document system analysis by collecting all forms by user and location. As forms are collected, information on the annual usage and last purchase date is also gathered. CTP's forms analysis team reviews each form for ease of use, size, construction and function. This data is reviewed and a report of cost savings opportunities is created.
| Problem |
Can I track how the CTP Document Management Program is working? |
| CTP Solutions |
At CTP, we provide detailed summaries that clearly explain the actions we've taken. You'll see cost savings as well as reduction in document obsolescence and forms usage, at a glance. You'll also see the savings you realize in the use, flow, distribution and production of forms.
Specifically, CTP's reports include:
- An inventory value
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A sales-to-date overview
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Discussion of cost savings actions
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Recommendations for the next reporting period
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Quarterly, semi-annual or annual report review
Results are measured in terms of:
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New forms designed/added to program
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Forms eliminated through systems research (obsolescence and/or outsourcing)
- Forms improved through redesign
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Forms consolidated through functional analysis
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Ordering processes improved through redesign
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Orders entered
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Overall dollar savings
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