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| Print, Fold, Insert & Mail |
Print & Mail Billing Solutions
The printing, folding, inserting and mailing of fully customizable bills and invoices are handled by CTP's strategically located facilities. It's the fast, secure, efficient and economical way to outsource your accounts receivable operation.
CTP uses two distributed Print & Mail models:
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The National Print Model (NPM) in which, based on the geographic location of a client's customer, either our Print and Mail plant in AZ, CA, NY, OH and TX is used
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The Regional Print Model (RPM) in which a dedicated regional facility is used.
Either way the identical work flow model is used.
Problem: What can IRP do for me that my company can't do in-house?
CTP Solution: The advantages of outsourcing can be summed up in five words: Quality. Customization. Speed. Cost Reduction.
Document quality - By quality we mean laser-imaged statements that are precise, easy to read and easy to pay.
Customization - CTP offers multiple ways to customize your statements. Design them yourself or have a CTP professional suggest one of our pre-printed formats. Color code the statements for different uses. Print special messages. We even offer intelligent insert for targeting specific customers with stuffers of particular interest to them.
Speed - Through our technology and strategic distribution, delivery is normally 48 hours or less with most statements out the door in one business day. We'll also print your scan line formatting on return envelopes for the automated delivery to your lockbox.
Cost - Using CTP Solutions can save customers an average of 25¢ per statement mailed. For a more detailed explanation, go to Cost Analysis.
Problem: Is there a cost difference between going with CTP Solutions and doing it in-house?
CTP Solution: Yes. There are two areas of significant savings by outsourcing your IRP with CTP.
- Mailing Costs - Many companies make the mistake of thinking that all it takes is 37¢ postage. But large mailings can cost a company between 55¢ - 65¢ per mailing when the cost of paper, envelopes, ink, printer maintenance and employees salaries are included. More if the mailing includes a stuffer. With CTP Solutions, that cost can be cut to 42¢ - 49¢ per mailing.
- Time Saved - The faster bills and invoices get to their destinations, the faster a company is paid. And that means more profits.
Problem: Are there set up charges?
CTP Solution: No. Simple FTP files are sent directly from the client to the nearest Print & Mail facility. The program does not normally necessitate set up charges and integrates seamlessly with your present system, although there are charges for more complex systems
Problem: How can CTP help me with the problem of returned bills due to obsolete addresses?
CTP Solution: CTP uses FastForward, software that is licensed by the U.S. Postal Service for address correction and forwarding. FastForward searches all change of address records filed with the USPS within the last six months. It costs half the USPS forwarding charges and eliminates tracking change-of-address notices.
Problem: How does CTP handle security?
CTP Solution: CTP is HIPPA compliant and ISO 9002 certified. That means complete information privacy including no data mining and no archiving.
Problem: What kind of equipment does CTP use?
CTP Solution: CTP has the latest in print and mail equipment to handle any requirement including cut sheet and fully automated, high-volume roll feed printing equipment. Other equipment includes Xerox high-speed laser printers, Bell & Howell and Pinnacle inserters and PTI bar code / sort machines. We have ten color presses to handle any preprint requirements.
How It Works
Client: From Waste management to propane, CTP serves a host of industries.
Multiple Designs: CTP can customize your bills and invoices to meet your special needs.
Transmit File: Everything can be done through an FTP file.
Print & Mail Facilities: CTP has printing facilities for both national and regional jobs.
Statements and Invoices: CTP has a number of mailing options, including our exclusive FastForward address correction service, to help get your bills or invoices out expeditiously and economically.
Remittance: CTP handles everything from collection to account reconciliation.
Lockbox: We offer full lock box services including the printing of exact OCR scan lines on bills and invoices.
| Problem |
Is there a CTP location near me?
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| CTP Solutions |
| CTP has seven facilities - in AZ, CA, NY, OH and TX - each with identical print and mail facilities. Having four plants not only reduces national postage costs, but provides full
redundancy capabilities in case of a power outage or a failure in one of the plants. We also have other facilities that specialize in regional print and mail operations.
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| Problem |
I'd like to visit one of your locations myself. Is that possible?
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| CTP Solutions |
Of course. Just call your CTP professional for an appointment.
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| Problem |
Can CTP help with multiple invoices to individual customers?
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| CTP Solutions |
We call it consolidate billing, and with it, multiple invoices or statements
for the same customer can be mailed in the same envelope. Consolidated billing saves postage and improves processing efficiency for the customer.
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Industries & Success Stories |
| Problem |
We're in a very specialized industry. Can CTP handle our unique needs?
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| CTP Solutions |
CTP has worked with companies nationwide in a variety of industries. For every one, we've developed customized solutions that have realized savings and increased profits and efficiency. Industries like:
- Alarm and Monitoring
- Bottled water
- Cellular and Paging
- Distribution
- Financial Services
- Hospitality
- Insurance
- Manufacturing
- Medical
- Payables
- Pest Control
- Payroll
- Propane (see Success Stories)
- Publishing
- Schools, Government, Associations and Non-Profit Organizations
- Self-Storage
- Truck Load
- Utilities
- Waste Management (see Success Stories)
Success Stories:
- Heritage Propane
- Waste Industries USA, Inc.
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| White Papers |
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| Outsourcing News |
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Business Processing
Success Stories |
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"CTP Solutions, a recognized leader of electronic presentment and payment applications, discusses how their innovative electronic credit and collection solutions are designed to help billers reduce the significant costs associated with delinquency and past due accounts."
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