The printing, folding, inserting and mailing of fully customizable bills and invoices are handled by CTP's strategically located facilities. It's the fast, secure, efficient and economical way to outsource your accounts receivable operation statements, invoices and other critical business documents. We can also deliver any bill electronically (email or fax) with an exact duplicate of the document to be mailed.

• Print & Mail National Distributed or Regional Models.
• Electronic delivery of exact duplicates of your bills by fax or email
• Multiple Print Locations
• Consolidated Billing

Document Outsourcing Cycle

• Step 1 - FTP your print file to CTP Solutions
• Step 2 - Documents can be delivered via the USPS (Print and Mail), e-mail or fax (eDelivery)
• Step 3 - Return Payment stubs can be formatted to scan on your Lockbox or internal check system Equipment.

Distributed Print & Mail

CTP uses two Print & Mail models:

• The Distributed National Print Model in which your print is distributed to multiple print locations thru out the US depending upon the geographic location of your customers from our Print and Mail plants in AZ, CA, NY, OH and TX
• The Regional Print Model (RPM) in which a dedicated regional facility is used.

Electronic Delivery Options Of Your Bills

In today's customer driven environment it may be necessary to offer your customer printed copies of their bills along with the ability to fax or email an exact duplicate of the customer's bill. With CTP business logic we can easily determine which bills need to be printed and mailed, faxed or emailed. We can also provide the ability to do any combination of delivery.

Measurable Benefits

Improves Credit and Collections Rates

• Decreases DSO by mailing invoices/statements in two business days or less.
• Offers convenience and payment flexibility through credit card payment options and return payment envelopes.
• Effectively enforces a company's need for payment through a past-due and collections letter service.
• Offers optimal OCR/barcode scan line for bank lock box with direct fund deposit.
• Ensures additional money collection and increased cash flow.
• Enables a company's staff to bill on schedule.
• We'll also print your scan line formatting on return envelopes for the automated delivery to your lockbox.
• Mail to the correct address the first time. CTP uses FastForward, software that is licensed by the U.S. Postal Service for address correction and forwarding. FastForward searches all change of address records filed with the USPS within the last six months. It costs half the USPS forwarding charges and eliminates tracking change-of-address notices.

Reduces Billing Costs

• Reduces overhead costs by outsourcing financial functions.
• Eliminates the need to purchase supplies, equipment and maintenance contracts.
• Greatly decreases costly human mistakes.
• Save on an average of 25% to 35% per statement mailed.
• Many companies make the mistake of thinking that all it takes is 44 cents postage. But large mailings can cost a company between 55cents - $1.00 per mailing when the cost of paper, envelopes, ink, printer maintenance and employees salaries are included. More if the mailing includes a stuffer. With CTP Solutions, that cost can be cut substantially per mailing.

Frees Staff Time for More Meaningful Tasks

• Allows staff to focus on tasks that produce revenue for the company.
• Improves productivity.

Offers Easy-to-Read Statements for Customers

• Provides laser-printed statements and letters that are clear and logically formatted so customers understand their bills.
• Delivers color statements formatted to a company's specifications.

Improves Customer Communication and Feedback

• Enhances business relationships with a newsletter and/or survey that can be inserted with each monthly statement.
• Helps companies track customer satisfaction and interest in new services with customer surveys before time and money is invested in implementation.

Provides Backup Protection & Security

• Ensures no disruptions in cash flow due to fire, vandalism, or technical problems through statement duplication facilities.
• Offers archiving through the Internet or cataloged CD-ROM.
• HIPPA compliant, SAS70 and ISO 9002 certified. That means complete information privacy and security including no data mining and no unauthorized use of client information.

Offers Value-Added Services

• A nationwide network of facilities.
• A responsive customer service department.
• In-house art, design and custom printing departments that use the latest technology.

Locations

CTP utilizes print/mail facilities - in AZ, CA, NY, MI, OR, OH and TX. Having multiple plants potentially reduces mail float times, and may provide redundant capabilities in case of a power outage or a failure in one of the plants.

Consolidated Billing

Multiple invoices or statements for the same mail recipient can be sent in one envelope, saving postage and improving handling efficiency for the customer.

Industries and Success Stories

CTP works with companies nationwide in a variety of industries. For every one, we've developed customized solutions that are designed to produce savings, increase profits and efficiency. Industries like:

• Alarm and Monitoring
• Bottled water
• Cellular and Paging
• Distribution
• Financial Services
• Hospitality
• Insurance
• Manufacturing
• Medical
• Payables
• Pest Control
• Payroll
• Propane
• Publishing
• Schools, Government, Associations and Non-Profit Organizations
• Self-Storage
• Truck Load
• Utilities
• Waste Management

Bill, Invoice and Statement Samples

Simple Statement Design

Trans Promo Design

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